[NV Greens] Aug. 14 Executive Council Meeting Minutes

[Jason Halprin]

Executive Council Meeting
   ---Minutes---
August 14, 2005

***************************************
Next Executive Council Meeting will be:

Saturday, September 17, 2005
Starts at Noon
At Barb's place

Discussion and preparation for October 15 
General Meeting will be top priority at 
next Executive Council meeting.  Greens 
in Washoe county are encouraged to participate.
***************************************

Meeting Started at 12:05

In attendance were Barb, Kimberley, Tracy, Charles, Jason, and Maria
with five out of the seven Executive Council members making a quorum.

I. Greetings/Introductions
II. Approve Agenda, make additions, deletions, etc. - 10 mins.
III. Announcements/Updates - 10 mins
IV. Discussion of meeting guidelines and rules - 10 mins
V. Discussion of fundraising and outreach ideas statewide - 20 mins
VI. Discussion of delegate replacement - 10 mins.
VII. Date of next GM and discussion of what we need for this meeting -
10 mins.
VIII. Discussion of Jason's proposal of dates for next year's meetings -
10 mins
IX. Discussion of meeting places - 5 mins
X. Picnic - 10 mins.
XI. Open forum - 3 mins. per person - 30 mins
XII. Summarizing and Debriefing - 5 mins.

100 minutes for Agenda items - 30 minutes left for open discussion


I. Greetings/Introductions
We discussed the purpose of Executive Council:
Purpose of Executive Council meetings is to take care of the
administrative details of the Green Party of Nevada.  The focus at
executive meetings needs to be on sticking to the agenda and moving
forward by making decisions.  We would like participants at the
Executive Council meeting to be respectful of the duties of the
Executive Council.

We explained the consensus process:
Five basic steps.  

1) Agenda Item is proposed and presented by individual with concern.
2) Round of clarifying questions regarding the proposal.
3) Once proposal is clarified, there is a round of concerns regarding
the proposal. Friendly amendments can be made
4) Test for consensus,
5) People can state their Standing Aside or Blocking concerns and the
individual with the concern may withdraw the proposal if needed


II. Approve Agenda, make additions, deletions, etc. 


III. Announcements/Updates

Banking Situation: Barb has contacted Nevada State Bank because they are
the only bank that doesn't charge a fee.  Any balance we would have had
would be reduced through fees if the bank account is at another bank. 
Boulder Dam credit union might be a reasonable choice.

PROPOSAL --> Charles will look into the Boulder Dam credit union and
coordinate with Barb about opening the account and they are empowered
to decide whether or not the credit union would be a suitable place to
invest our money. -- Reached Consensus, no blocks, no stand asides

IV. Discussion of meeting guidelines and rules

PROPOSAL --> To hand out Meeting Guidelines at every meeting, explain
the purpose of Executive Council Meetings, explain consensus process,
and verbally go through the meeting guidelines at the start of
meetings.  -- Reached Consensus, no blocks, no stand asides


V. Discussion of fundraising and outreach ideas statewide

PROPOSAL --> Barb, Charles, and Tracy will find out details of
card-carrying member program, create a draft of an e-mail to encourage
folks through e-mail lists to go to the gpus.org website and sign up as
a card-carrying member so the Green Party of Nevada can get half of the
$35 membership fee, and bring draft with program information back to
the next Executive Council meeting.  -- Reached Consensus, no blocks,
no stand asides

Proposals discussed but not consensed to: 

Need to table more, encourage indivduals within each county to table,
need pamphlets, fliers, leaflets

Form a standing Outreach Committee that will work with registered Greens
in various counties to conduct outreach.

Kimberley mentioned some great craft ideas and that these would be
inexpensive.  She also mentioned that we could have a craft fair where
all of us could participate and make the crafts to offer for donations
at the Picnic.

(Break)

VI. Discussion of delegate replacement  

Tabled for discussion about budget:

(We were not clear as to how to allocate donations into this fund versus
other expenses we might have.)
 
PROPOSAL --> The Executive Council will create a fund to be used to send
two delegates to the national convention each year.  

Tabled for discussion and for the general meeting: 

(We realized that this decision would have to be made at a general
meeting by all registered Greens, not just by the Executive Council)

PROPOSAL --> Elect two delegates (one from Executive Council and one can
be any registered Green) from the Green Party of Nevada to the national
convention at the first general meeting after the spring equinox.  This
state meeting will vote on the various issues being discussed at the
national convention and the delegates will be responsible for
communicating these views to the national convention.  Delegates will
be responsible for representing registered Greens in Nevada at the
National Convention.

VII. Date of next GM and discussion of what we need for this meeting -
10 mins. 

!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
THE NEXT GENERAL MEETING IS ON 
SATURDAY, OCTOBER 15, 2005 FROM 
NOON to 4:00 PM
!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Still need a location that can accomodate:

50 people in each county
Reservation from noon to 5:00 p.m.
With a speakerphone

--Room in Clark County--
Charles - Community College
Barb - Clark County Library
Maria - Churches and Community Centers
Jason - professional spaces

--Room in Washoe County--
Barb will contact Paul E.
Tracy will contact Paul J.
Tracy will contact casinos in Reno

Proposal to have another Executive Council meeting on the Saturday,
September 17, 12 p.m. at Barb's place.  -- Reached Consensus, no
blocks, no stand asides

VIII. Discussion of Jason's proposal of dates for next year's meetings 
IX. Discussion of meeting places - discussed above in VII.

X. Picnic

Pins, t-shirts, bumper stickers
Kimberley will create a big sign
Charles will bring voter registration forms
Jason will bottom-line the information table
Charles will give his press list to Barb.
Tracy will get green balloons, tablecloths, thumbtacks, tape
Everyone will go to Sunset park to make sure Picnic area 'C' sign is
visible.

XII. Summarizing and Debriefing 

need to have less items on the agenda
this meeting was much better organized
felt official with formal consensus
it's an improvement from last meeting
it was a good meeting
the rules are good and necessary
there was too much on the agenda
too formal and was a waste of time going through formal consensus with
so few people present
need to cut down on agenda items
need more time per agenda item
much better, moving forward


Meeting ended at 2:55 p.m.
Minutes recorded by Jason Halprin


***************************************
Next Executive Council Meeting will be:

Saturday, September 17, 2005
Starts at Noon
At Barb's place

Discussion and preparation for October 15 
General Meeting will be top priority at 
next Executive Council meeting.  Greens 
in Washoe county are encouraged to participate.
***************************************